The President shall be responsible for the following, but not limited to:
Set the goals and direction of the Association for the year and lead the BOD and YDYH program to hitting said goals
Planning and Presides monthly Board meetings in a professional and efficient manner
Appoint non-elected committee director positions
In the event that any voting member of the Board of Directors resigns or is unable to performtheir duties, the President will appoint a replacement, subject to the majority vote of the Boardof Directors
Reviews any announcements, written correspondence or concerns of membership
Supervise and control business and affairs of all BOD and Appointed Committee
Chair Disciplinary Committee
Audit all Association bank statements monthly designated a Board member to do so
May authorize any expenditure up to $500
In charge of season try-out ratings during try-outs in conjunction with the Registrar
Host Annual Banquet
Sit on the Player Ranking Committee
One Voting Privilege in the event of a tie - shall cast a vote
Vice President
The Vice President shall be responsible for the following, but not limited to:
Oversee the Fundraising Committee and all activities undertaken by the Association related to the generation of non-tuition monies
Assume role of Fundraising Event chair(s) in the case none have been established
Direct Hockey Operations
Work with Coaching director & coaches on overseeing all instructional player development programs
Create & Maintain practice plans per level
Assume and discharge duties of President in his/her absence
Work with President on strategic planning for upcoming season(s), events and further development of program
Attend monthly board meetings
Assist President with Tryouts (organize check in, pinneys, groups etc.)
Sit on the Player Ranking Committee
Assume the roll & duties of the South Shore Conference Director
May authorize any expenditure up to $500
Assumes One Voting Privilege
Treasurer
The Treasurer shall be responsible for the following, but not limited to:
Receive, disperse and account for all YDYH related finances, funds, and securities
Invoice & Collect all tuition monies
Periodically check PO Box and distribute any information or mail. Deposit any money received by mail in a timely manner
Count and record all monies from events on the day of the event.
Deposit all monies in a timely manner and verify all cash deposits by an additional BOD member.
Dispense YDYH funds as approved by the BOD.
Proper keeping of books and prepare any financial statements as required by federal, state and local laws
Prepare monthly P&L, updated Budget to actual, and Balance Sheet and present at monthly Board meetings
Chair the Budget Committee and present the proposed budget by August BOD Meeting
Obtain a financial review by an outside, non-interested CPA yearly
Preside in the absence of the President and Vice President.
Attend monthly board meetings
One Voting Privilege
Registrar
The Registrar shall be responsible for the following, but not limited to:
Keep an accurate up to date list of the names, birth certificates, and contact information of all members and post rosters on website.
Collect USA Hockey numbers from all players and coaches prior to August 30th of each year.
Attend the leagues Registrar’s meetings
Confirm Team Playdown teams with district
Ensure coaches have completed any necessary accreditation for USA Hockey
Be liaison with USA Hockey to set up, create, submit and update all hockey rosters for approval.
Submit rosters to appropriate leagues and tournaments
Provide Game labels to coaches or give them tools to do so themselves
Assist President with Tryouts (organize check in, pinneys, groups etc.)
Attend monthly board meetings
One Voting Privilege
Secretary
The Secretary shall be responsible for the following, but not limited to:
Communicate and/or post all correspondence of YDYH delegated to him/her by the Board of Directors in a timely manner
Maintain constant email communication with board, teams, and membership
Manage and update website and all other forms of social medial or designate someone to do so
Schedule team and tournament photos in November with photographer
Record the proceedings and archive accurate minutes of all Association proceedings
Send out Board meeting minutes for approval within 2 weeks of meeting date for Board approval and post meeting minutes on the YDYH website within 5 days of approval.
Handle and maintain all current and past correspondence
Send all program communications to members
Maintain Bulletin Boards in Lobby
Plan Annual Banquet
Obtain information for team and specialty awards. Order trophies for year-end banquet.
Pass all Association property to successor
Attend monthly board meetings
Assist President with Tryouts (organize check in, pinneys, groups etc.)
One Voting Privilege
Ice Scheduler
The Ice Scheduler shall be responsible for the following, but not limited to:
Review previous year ice times and create proposed schedule for the following season
Obtain sign off from BOD President prior to committing practice and game ice times @ TKA.
Commit all practice and game ice times with TKA Rink Manager
Update league’s website with teams practice and game schedules
Schedule time keepers and head referees for all home games as warranted by the league.
Confirm YDYH team placements for play downs.
Post and distribute Ice Schedule.
Communicate any practice or game changes as needed.
Assist President with Tryouts (organize check in, pinneys, groups etc..)
Attend District 5 State meetings in Wareham
Attend monthly board meetings
One Voting Privilege
TKA Reps (Tony Kent Arena) - 2 Individuals
The TKA Reps shall be responsible for the following, but not limited to:
Represent YDYH and the BOD at all Tony Kent Arena (TKA) meetings
Submit meeting minutes and report any TKA business to the YDYH BOD
Co-Chair the YDYH Capital Budget Committee
Attend monthly board meetings
One Voting Privilege for Each Rep - Two Voting Privileges
Member Elect
The Member Elect shall be responsible for the following, but not limited to:
Chair Coaching Selection Committee
Work closely with Registrar and assist in registration
Liaison between Membership, BOD and Coaches to address any concerns of membership.
Attend monthly board meetings
Sit on the Player Ranking Committee
One Voting Privilege
Director of Girls Hockey
The Director of Girls Hockey shall be responsible for the following, but not limited to:
Works with the girl teams’ coaches, President, Vice President, and Treasurer to create a program and environment that promotes girls hockey.
Market CC Waves across the Cape
Recruit girls players to fill CC Waves’ teams and build enrollment and competitiveness on the ice and oversee Waves’ Tryouts
Create a fun and competitive atmosphere to draw new girl players and satisfy current
Oversee Cranberry Tournament & Assume role of Tournament Director Chair in the case one has not been established.
Manage and perform all tasks required for the Cranberry Tournament unless they have been delegated by the Director of Girls Hockey.
Attend the Cranberry Tournament and be the main liaison through the whole weekend.
Act as the point person during the Cranberry Tournament for all Rink Manager, Vendors, Timekeepers and Referees
One Voting Privilege
Immediate Past President
The Immediate Past President is a one year appointment to commence upon the installation of a new President.
This person shall assist the President in their duties and advise on any issues that may arise.
One voting privilege.
Appointed Committee Members
Equipment Manager
Manage all program equipment and facilities
Manage all bags for Grow Hockey
Disburse and collect game shirts, coaches equipment - pucks, first aid kits, clip boards, pennies and any additional equipment used
Purchase any additional shirts needed with Board approval
Contact coaches or Registrar to determine number of players on each team for proper amount of equipment needed
Take inventory at the beginning of each season to determine any additional equipment needs
Collect goalie equipment for Mites and Squirts
Attend monthly board meetings
No Voting Privileges
Mite Coaching Directors
Responsible for Grow Hockey Program
Help create standardize practice plans with Mite coaches
Marketing program, recruiting, and enrolling new players
Distribute all flyers and be creative in ways of creating a fun atmosphere for new players to
consider playing hockey
Attend monthly board meetings
No Voting Privileges
Goalie Coaching Director
Conduct regular skill practices for goalies
Work with Coaches to address goalie needs
Create plans for coaches to run in their practices for goalies
Attend monthly board meetings to provide a quick 15 min update on the status on the YDYH
Coaches and any concerns/challenges there may be.
No Voting Privileges
Coaching Director
The liaison between the coaches and the board.
Must hold periodic meetings with all coaches to discuss issues that have coming during the course of the year, any changes in the rules and general issues that come up during the season.
Must be sure that coaches are following the guidelines set forth by the YDYH board, Mass Hockey and USA Hockey.
Work closely with the Member-Elect to communicate issues that come up with the membership.
Should periodically attend practices.
With the coaches, create skill goals and practice plans books per age level to teach the kids throughout the season.
Ensure any supplemental player and goalie skills are coordinated and organized under guidelines set by BOD and budget
Attend monthly board meetings to provide a quick 15 min update on the status on the YDYH Coaches and any concerns/challenges there may be.
No Voting Privileges
Chair(s) of Fundraising
Assuming the role of Chair of the Summer Splash
Assuming the role of the Co-Chair of the Cranberry Tournament Fundraising including fundraising functions for the tournament and the program booklet
No Voting Privileges
Cranberry Tournament Director
Assuming the role of the Co-Chair of the Cranberry Tournament Director
Secure teams & registrations
Schedule Ice
Run all on rink activities
Appoint someone in charge of Program Booklet and Fundraising for the tournament
